Payroll and Accounting Administrator

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LOCATION: Portland

SALARY: DOE

JOB TYPE: Full Time

ABOUT THE JOB:

Essential Responsibilities

Process accounts payable invoices and employee expense reports
Reconcile vendor and credit card statements; research and resolve any discrepancies
Obtain insurance certificates from subcontractors and manage expiration dates and compliance with our insurance requirements
Post customer payments and submit deposit to bank
Post weekly inventory usage and other job cost adjustments as needed
Process payroll timecards for service technicians and office employee hours each week, ensuring accuracy and timeliness
Garnishment calculation and submission
Certified payroll reporting for service projects
Resolves payroll discrepancies and answers payroll related questions
Ability to effectively interact with office, sales, project management, field employees and customers
Assist with quarter-end and year-end processing, including 1099 and W2’s
Become proficient using company computer systems
Respond to voicemail and email inquiries promptly and in a professional manner
Maintain department confidentiality
File, organize and maintain all paperwork associated with above referenced tasks
Troubleshoot and resolve issues for complex payroll issues
Learn basic trade vocabulary
Participate in cross-training
Perform additional tasks as assigned

Qualification Requirements:

Minimum two years’ accounting experience using accounting software
Minimum two years’ payroll experience, preferably in construction or similar industry with union labor
Strong proficiency with Excel, using advanced formulas for payroll and accounting analysis
Understanding of federal, state, and local regulations
Must be very detail oriented
Ability to identify and resolve payroll discrepancies quickly and accurately
Ability to accurately handle multiple priorities and meet deadlines despite frequent interruptions
Ability to maneuver between fluctuating priorities
Research and troubleshooting abilities
Possess strong written and verbal communications skills
Project a friendly, professional attitude toward co-workers and customers
Ability to participate productively in a team environment
History of good employment attendance

Employee Benefits

Alliant Systems presently provides coverage for:

Medical and dental
401k retirement plan
Holiday, vacation, and sick leave
Short and long-term disability insurance
Employee and dependent Life Insurance
Employee Assistance Program for employee and dependents
Flexible spending program
Transportation program

All non-union new hires must pass a drug test

Alliant Systems is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with a disability. Alliant Systems participates in E-Verify.